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Constitution for the Satilla Regional Library System

ADOPTED OCTOBER 10, 1989
***UPDATED JANUARY 11, 2005

ARTICLE I. NAME

The name of the system shall be the Satilla Regional Library System.

ARTICLE II. HEADQUARTERS
The headquarters for the Satilla Regional Library shall be in the Public Library in Douglas in Coffee County.

ARTICLE III. PURPOSE
The purpose of the Satilla Regional Library shall be to furnish library service to the people of the region under the regulations governing public libraries as set forth by the State of Georgia. The Satilla Regional Library shall offer a full program of library service to all citizens of the participating counties to meet their informational, educational, and recreational needs; acquire and purchase library materials; circulate materials to the public through the member libraries or by other appropriate means of library extension; develop existing libraries and establish and develop member libraries, deposits, bookmobile and other services as appropriate to the needs of the service area; build a reference collection adequate to provide current and reliable information of a research nature as demanded by the needs of the communities comprising the area served; and promote the use of library resources by means of instruction, library-centered programs, exhibits, and other public relations media.

ARTICLE IV. CONSTITUENCY
The Satilla Regional Library System shall serve all citizens of Coffee, Atkinson, and Jeff Davis Counties, and such other counties or municipalities as may become part of the region, through the headquarters library, branch libraries, and bookmobile and other extension services. Membership in the Satilla Regional Library provides the citizens of Coffee, Atkinson, and Jeff Davis Counties with reciprocal borrowing privileges in all libraries in the system.

Any county or municipality adjoining any county that is a member of the Satilla Regional Library, may become a part of the Satilla Regional Library either by contract or agreement with the library's Board of Trustees, or by payment of an amount agreed upon for such participation, based on the cost of providing the service in said county or municipality, and by the provision of Title 20, Chapter 5, Article 2 of the Official Code of Georgia Annotated. Existing libraries are located in the cities of Ambrose, Broxton, Douglas, Hazlehurst, Nicholls, Pearson, and Willacoochee.

ARTICLE V. LEGAL AUTHORITY
The legal authority for public libraries and boards of trustees is described in Title 20, Chapter 5, Article 2 of the Official Code of Georgia Annotated, amended March 26, 1984.

ARTICLE VI. GOVERNING BODY

Section 1. The governing body of the Satilla Regional Library shall consist of a Board of Library Trustees composed of trustees serving on member County Library Boards who are appointed to the Regional Library Board by each County Library Board as follows: One representative for each 10,000 population or fractional part thereof with a minimum of two from each county. The County population shall be based on the Georgia Office of Planning and Budget projections of the upcoming year. The Library Director shall notify each county Board in January of each year if population changes occur that would affect the number of regional board members for that county. These changes shall be reflected in the April minutes and a copy of the minutes shall be forwarded to the Georgia Public Library Services of the Board of Regents. Any changes in the number of board members will become effective July 1 of that year. The operation of the regional library system is legally vested in this board under the provisions of the Official Code of Georgia Annotated, Article 2, Chapter 5, Title 20.

Section 2. The term of office shall be three years, with starting and ending dates corresponding to the state's fiscal year. No member may serve on this board for more than two successive three-year terms of office. Members may be reappointed after one year's absence from the board.

Section 3. Board members shall receive no compensation but may be reimbursed for any reasonable and necessary expenses incurred in the performance of library business, or if stipulated in terms of any benefit or gift. Membership or dues or fees for individual membership of board members in state, regional and national library associations may be paid from operating funds.

Section 4. Vacancies shall be filled in the same manner as appointments are made. If a vacancy occurs prior to the expiration of a trustee's term, the new appointee shall complete the unexpired term.

Section 5. In the event a member of the Regional Board ceases, for any reason, to be a member of his local library board, his term on the Regional Board shall end at the same time, and the local library board shall appoint a new representative to the Regional Board.

Section 6. Additional representatives may be added from any library system which may affiliate with the Satilla Regional Library in the future.

ARTICLE VII. OFFICERS
Section 1. The officers of the Board of Trustees shall be a Chairman, a Vice-Chairman, Second Vice-Chairman (one from each county, namely: Atkinson, Coffee, and Jeff Davis). The chairmanship shall rotate among the three counties beginning with Coffee County , proceeding to Atkinson, followed by Jeff Davis County . A secretary shall be elected from those serving on the Board. The Regional Board shall appoint a Treasurer. The duties of the Treasurer may be delegated to a person who is not a board member. If such person is delegated, he/she is not an officer and will not have a vote. The Treasurer shall be appointed or reappointed annually by the Regional Board, and there shall be no limit to the number of terms he/she may serve in succession. These officers shall perform the duties prescribed by the Bylaws and by the parliamentary authority adopted by the Board.

Section 2. Nomination shall be made by a committee of three Board Members appointed by the Chairman of the Board. The Chairman and/or the Director may serve as one of the three members of the nominating committee.

Section 3. The officers shall be elected at the July meeting to serve for one year or until their successors are elected, and their terms of office shall begin at the close of the meeting at which they are elected. An officer is elected for a one year term and may succeed himself/herself once in that same office.

Section 4. The Treasurer, the Director, and any member of the staff authorized to handle library funds shall be bonded for an amount commensurate with the amount of funds handled, determined by the Board and entered in the minutes, and a copy of the bond filed with the Georgia Public Library Services of the Board of Regents.

Section 5. All Federal, State and local funds used for the operation and improvement of the services and facilities of the Regional Library System shall be received by the Treasurer and shall be used in accordance with the budget approved by the Board.

ARTICLE VIII. EXECUTIVE COMMITTEE
Section 1. An Executive Committee, composed of the duly elected officers of the Board, shall be entrusted to govern in the name of the Board of Trustees between meetings of the Board.

ARTICLE IX. STANDING COMMITTEES
Section 1. Standing committees may be the Finance Committee, the Personnel Committee, the Building and Grounds Committee, and the Committee on Constitution and Bylaws. Other special committees may be appointed by the Chairman as needed.

ARTICLE X. INTERLIBRARY COOPERATION
The Satilla Regional Library may enter into cooperative endeavors with other library systems for the purpose of sharing personnel, materials, and services by confederation or by merger as seen fit by the governing bodies of the library systems. Such cooperative endeavors must be within the limits of funds available to the Boards of Trustees, conducive to mutual growth and development of library services, and not in violation of state or federal laws, regulations, or other agreements, contracts, or Library Board policies.

ARTICLE XI. CONTRACTS
The Satilla Regional Library System is authorized to make and enter into such contracts or agreements, for all or any part of the regional library system as are deemed necessary and desirable under the provisions of Title 20, Chapter 5, Article 2 of the Official Code of Georgia Annotated.

ARTICLE XII. AMENDMENT OF CONSTITUTION
This constitution may be amended at any regular meeting of the Board of Trustees by a two-thirds vote of the member present, provided that notice is made in writing at least two weeks prior to the meeting, and provided that a quorum is present. All amendments of the Constitution will be filed with the Georgia Public Library Services of the Board of Regents immediately upon adoption.

Updated on January 11, 2005:

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